If you manage your Office 365 suspensions, some content may be lost when mixing. An Office 365 litigation hold suspends any retention policy or automatically deletes a specific mailbox so that no ESI can be removed from the mailbox. In the business world, litigation is a fact of life. From regulatory changes and contractual disputes to disgruntled employees and dissatisfied customers, there are a number of reasons why a company or other type of organization could be the target of legal proceedings. In fact, for most companies, large and small, the question is not so much if you will have a lawsuit, but when. And when that time inevitably comes, it`s best to be prepared – which is why your company`s legal team should be familiar with litigation hold in Microsoft Office 365. Organizations with at least one E3 plan or equivalent add-on licenses can take advantage of Office 365`s basic eDiscovery capabilities, which enable them to perform team case preservation, OneDrive case preservation, and more. From the Office Compliance Center in O365, admins can run the Office 365 Legal Retention Assistant to enable searches with specific Teams and OneDrive accounts. From there, you can instruct the wizard to retrieve content from specific keywords and queries. Advanced collection tactics that include a Teams case hold procedure require PowerShell coding to run. Netwrix provides a robust solution for finding the right documents for investigations and court proceedings. Because these documents are often scattered across the infrastructure, Office 365 and other cloud platforms such as Box or Dropbox, as well as on-premises file servers and databases, it`s extremely valuable to have a solution that recognizes data across your IT ecosystem.
Here`s what happens when you create an evidence preservation procedure. – Mailboxes with a hold must be managed by an IT professional through a command-line interface or the Exchange Management Console. To do this, Office 365 provides both evidence preservation and eDiscovery capabilities. Moving a mailbox to an unlimited archive means that email items that meet retention requirements are never deleted from the mailbox. This can cause the recoverable item quota to be exceeded, which can render the mailbox unusable. Microsoft recommends that you enable an archive for the mailbox and the Auto-Extend Archive feature. For more information, see Retention and Mailbox Quotas. The previous command retains items indefinitely because the retention period is not specified. To create a time archive by using the following command: You can place a mailbox on litigation hold to preserve all mailbox contents, including deleted items and original versions of changed items. If you enable litigation retention for a user mailbox, the contents of the user`s archive mailbox (if enabled) are also retained. When you create a hold, you can specify a retention period (also known as time-based retention) so that deleted and modified items are retained for a specified period of time and then permanently deleted from the mailbox.
Or you can simply keep the content indefinitely (called an infinite lock) or until the preservation of evidence is lifted. When you specify a retention period, it is calculated from the date a message is received or a mailbox item is created. Create a custom retention policy for archive mailboxes – In addition to enabling the archive mailbox and automatic advanced archiving for litigation hold mailboxes or in-place hold mailboxes, you can also create a custom MRM retention policy in Exchange Online for archive mailboxes. This allows you to apply a retention policy to mailboxes in the archive that is different from the default MRM policy that is applied to mailboxes that are not in the archive. This allows you to apply retention tags specifically designed for mailboxes in the archive. This includes creating a new retention tag for the Recoverable Items folder. Mimecast`s all-in-one solution for email archiving, continuity, and security provides powerful tools to streamline case preservation in Office 365. As a cloud-based solution, Mimecast can be implemented quickly and easily without capital expenditures, and administrators can access email retention and dispute retention solutions for Office 365 from a single web-based console.